Conference Production Specialists
Conference production in London: AV, staging and scenic under one roof
Clear sound, confident presentations and a stage built around the programme. Sound, video, lighting, staging, scenic and print from one in-house team.
- 27
- Full-Time Specialists
- Full
- In-House Inventory
- 15+
- Years of Experience
- 4
- ISO Certifications
Conference AV, Staging and Scenic From One Production Team
A conference runs on the basics: every word heard, every slide readable, every speaker lit and on cue. When those work, the programme holds the room. When they do not, nothing else on the agenda matters.
We bring sound, video and LED, lighting, staging, scenic and print together under one roof, with our own inventory and our own technicians. One production manager owns the event from the first call to the final review, so the stage, the screens and the branding are planned as one production.
That has meant the Bupa Big Listen for 500 delegates at IXL Events Centre, where we are the in-house production partner, three branded stages for L’Oréal Professional at InterContinental London - The O2, the ARIS Roadshow, a 150 delegate AI conference in Mail Rail beneath The Postal Museum, and hospitality production for the ICC Cricket World Cup.
See it in action
Agenda. Stage. Delegates.
Explore the real projects behind our production work.
Three brands on three stages
L’Oréal Professional Conference
InterContinental London - The O2
View project
An AI conference beneath The Postal Museum
ARIS Roadshow
Mail Rail, The Postal Museum
View project
Panoramic screens and presentation management
Liebherr UK Conference
Conference production
View project
Conference Stages
Stages, screens and content built around the running order.
Capabilities
Everything a Conference Stage Needs
Each discipline has its own specialists. On a conference they work as one crew, to one running order.
Speech Sound
Every word heard.
Speech reinforcement, wireless microphones, confidence monitors and distributed audio, with lapel and handheld microphones and Q&A managed through the day. Engineers on console for the full programme. More on conference sound.
Screens & Presentations
Planned to the furthest seat.
LED walls, projection and IMAG cameras on the speaker. Live switching between presenter laptops, slides and video, with lower thirds and VTs in the running order. See video and LED walls.
Stage Lighting
Lit for the room and the camera.
Stage lighting designed for presenter visibility and camera quality: key light, stage wash and programmed looks for walk-ons and transitions. More on event lighting.
Staging & Rigging
Built around the programme.
Single or multi tier presenter stages with integrated lectern, comfort monitor and screen positions, and fast change masking for panel formats. Rigging to LOLER standards, with load calculations and risk assessments signed off before load in. See stage hire.
Scenic & Print
The brand, from registration to stage.
Branded media walls, registration desks, LED totems, wayfinding and printed panels, designed and built in house and printed on our own machines. Explore scenic design and event print.
Live Streaming & Hybrid
In the room and online.
Multi camera production with a directed live cut, lower thirds and remote Q&A moderated into the room, streamed to YouTube, Vimeo, Webex, Zoom or your own platform. See hybrid conference streaming.
Conference Formats
Conference Production We Have Delivered
Real projects from our conference portfolio. Every format has its own brief.
Annual Conferences
The Bupa Big Listen, IXL Events Centre.
A 500 delegate annual conference delivered end to end as the venue’s in-house production partner: presentations, IMAG and content management, PA for speeches and music, stage lighting and technical direction. Read the Bupa case study.
Multi-Stage Brand Conferences
L’Oréal Professional, InterContinental London - The O2.
Three brands on three stages for 500 international delegates: a 676 panel LED matrix, Barco E2 processing, a flown d&b Y-Series system and 62 moving heads, with one main hall struck and three stages rebuilt in a five hour overnight window. See the L’Oréal Professional project.
Roadshows in Unusual Venues
ARIS Roadshow, Mail Rail at The Postal Museum.
A 150 delegate AI conference in the underground railway beneath The Postal Museum: a built stage with three branded media walls and projection, PA tuned for speech in a reflective brick tunnel, demo pods, LED totems and a branded registration desk. Explore the ARIS Roadshow.
International Summits
World Government Summit, Dubai.
Full AV production for heads of state, ministers and global policymakers: LED walls across the main stage and breakout areas, line array and distributed audio for a multilingual audience, broadcast quality lighting and live switching across multiple feeds. See the World Government Summit.
Awards & Gala Evenings
Dalmia Cement, InterContinental London - The O2.
An awards production for 808 guests across 101 tables in the Arora Ballroom: a panoramic LED wall with side screens, a bespoke stage and runway, line array sound and eleven scenic installations designed and built by Kudos AV. Inside the Dalmia Cement awards.
Corporate Conferences
Panoramic screens, clear speech and presenters lit for the room.
How We Work
Our Conference Production Process
- 01
Brief
We go through the agenda, the venue, room layouts, speakers and content formats, plus any remote contributions, live feeds or language requirements.
- 02
Plan
Stage, screens, sound and lighting designed around the seating plan. Method statements, risk assessments and venue liaison handled by your project manager.
- 03
Rehearse
Rigged and tested before doors. Slides, videos and speaker handovers checked in a technical rehearsal.
- 04
Show day
Crew on site from load in to close, running the show and the live day, then the derig.
Trusted Experts
Experienced video crew and event production specialists
Premium Equipment
Professional cameras, LED, projection and vision systems
On-Time Delivery
Thoroughly planned, tested and ready for showtime
End-to-End Support
Support from the initial brief through to the final event
In the detail
Recent work.
Trusted by our clients
What Our Clients Say
Real feedback from clients who trust Kudos AV to deliver conference production.
Phenomenal team that helped us create the ultimate marquee experience for over 500 wedding guests. Best in the business, cannot recommend enough - Kudos are setting the bar . Thank you team!
H!! Thank you for helping create such an incredible atmosphere throughout our wedding weekend. The sound and lighting were absolutely exceptional. From our ceremonies and speeches to the final moments on the dance floor, everything was executed flawlessly. The audio was crystal clear, ensuring every word and every musical moment could be heard perfectly, while the lighting transformed each event space and brought so much energy to the celebrations. The dance floor lighting was especially spectacular. It created an immersive experience that kept guests engaged and dancing all night long, while also looking stunning in our photos and videos. Every transition felt seamless, and the production elevated the entire weekend without ever feeling overwhelming. Our guests are still talking about the energy of the events and how much fun they had. We are so grateful for the professionalism, attention to detail, and expertise that helped bring our vision to life. Thank you for playing such an important role in making our wedding weekend truly unforgettable.
Just the most amazing sound and production put together by team at Kudos. A faultless night, with the whole dance floor bouncing all night. Guests did not want it to end !
Throughout the entire process, the Kudos team demonstrated a deep understanding of our vision - 'Four Seasons in One Night'. They patiently collaborated with us to meticulously craft a flawless event and provided exceptional service from the very beginning. Despite the challenging nature of our brief, which included ever-changing color themes, unpredictable weather conditions, and numerous intricate components, the team stood by us and played a pivotal role in bringing our vision to fruition. I wholeheartedly recommend Kudos to anyone seeking to take their event to new heights, engage with seasoned professionals, and experience a seamless and stress-free execution.
DJ H & the crew did an amazing job at our wedding reception. Guest were blown away with the impressive set up & dance floor was packed all night. These guys really are the best!
Excellent
4.6 out of 5
Client Reviews
17 Google reviews from clients who trust us with their events.
Live reviews pulled from our Google Business Profile.
Questions
Frequently asked questions.
01What does conference production include?
The technical side of the event: sound and microphones, screens and presentation playback, cameras, lighting, staging and rigging, scenic and printed branding, and live streaming if the conference is hybrid. We supply the equipment and the crew who run it, from load in to derig.
02Can you run several stages or breakout rooms at one conference?
Yes. For L’Oréal Professional at InterContinental London - The O2 we ran a main stage plus separate Matrix and Kérastase stages, each with its own LED, video processing, sound and lighting. Send the room allocation and agenda so each space is planned as part of the same production.
03Can you stream a conference to a remote audience?
Yes. We produce hybrid conferences with multi camera capture, a directed live cut, lower thirds and remote Q&A moderated into the room, delivered to YouTube, Vimeo, Webex, Zoom or your own platform.
04What should we send you to plan a conference?
The venue, session schedule, room layouts, speaker requirements and content formats. Flag any remote contributions, live feeds or language requirements early so the technical scope can be confirmed.
05Do you provide crew with equipment hire?
Yes. Most clients book fully crewed production for peace of mind. Dry hire is available on most inventory if you have your own operators.
06How quickly can you quote?
Same day quotes on most enquiries. Complex multi venue or international briefs may take up to 48 hours.
07Where do you work?
London based with UK-wide coverage. We regularly work at ExCeL, Olympia, NEC, Royal Museums Greenwich, the Natural History Museum and prestigious venues across the UK.
Still have questions?
Tell us the date, the venue and roughly what you have in mind. One of the team will come back with a straight answer, usually the same working day.
Before you enquire
Planning your conference brief
Share what you know. These are useful starting points, not required fields; you can enquire while plans are still taking shape.
- Programme and speakers
- Share the agenda, session schedule, speaker list and the formats of slides and videos.
- Rooms and layouts
- Include the venue, room allocation, seating layouts and the access window for the build and any overnight changes.
- Delegates and branding
- Tell us delegate numbers, how registration will work and any stage, signage or wayfinding branding you need.
- Remote audience
- Flag remote contributions, live feeds, streaming or language requirements so they are part of the scope from the start.
Your event brief
Let’s plan the production.
Tell us your date, venue, guest numbers and what you have in mind. Our production team will help with the next steps.
Your enquiry is linked to our conferences page.
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