AI Conference · Full Technical Production
Aris Roadshow London
A 150 delegate AI conference brought to life in the Mail Rail, the underground railway beneath The Postal Museum.
- Client
- Aris
- Agency
- Hire Space
- Venue
- The Postal Museum, Mail Rail
- Capacity
- 150 delegates
- Scope
- Full production
The story
A project worth looking at properly.
Aris brought its 2026 Roadshow to London under the banner Let's Get AI Working, and wanted a conference that felt as forward looking as the subject itself. The agency Hire Space booked one of the capital's most distinctive spaces for it: the Mail Rail, the narrow gauge railway tunnel that runs underground beneath The Postal Museum in Clerkenwell.
Kudos AV was brought in to deliver the full technical production: stage, projection, sound, lighting, branding and the welcome experience, all designed to turn a raw heritage tunnel into a polished, fully branded conference for 150 delegates.
Production scope
Designed. Built. Delivered.
The production disciplines brought together for this project.
Stage Set and Projection
A built stage with three branded media walls and projection for the keynotes.
Sound
A PA system tuned for clear speech in a highly reflective brick space.
Stage and Architectural Lighting
Stage lighting plus uplighting that brought warmth to the brick tunnel.
LED Totems
Digital totems carrying the Aris branding and wayfinding through the space.
Printed and Foamex Branding
Printed graphics and foamex panels fitted to the venue branding areas.
Registration Desk
A branded welcome desk to check delegates in on arrival.
Two Demo Pods with Plasmas
Hands-on demo stations with plasma screens for delegates to explore.
Project and Crew
Full engineering crew and on-site management across the build, show and derig.
The Challenge
A complete build inside a strict access window
The Mail Rail is a working heritage venue with no natural light, hard reflective brick surfaces and tight underground access. It can only be used once the museum closes, so the entire conference had to be installed, run and removed inside a narrow window agreed with the venue.
The crew loaded in the evening before for a four hour build, returned for two hours the next morning to finish, focus and test, then ran the show. After the final session the whole production was struck and cleared from the tunnel in two hours. Every element was modelled to scale before load in, so the build matched the drawing exactly.
Project gallery
See the room. See the detail.
Real project photography from the finished event.
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