Aris Roadshow London
A 150 delegate AI conference brought to life in the Mail Rail, the underground railway beneath The Postal Museum.
An AI conference with the energy to match
Aris brought its 2026 Roadshow to London under the banner Let's Get AI Working, and wanted a conference that felt as forward looking as the subject itself. The agency Hire Space booked one of the capital's most distinctive spaces for it: the Mail Rail, the narrow gauge railway tunnel that runs underground beneath The Postal Museum in Clerkenwell.
Kudos AV was brought in to deliver the full technical production. Stage, projection, sound, lighting, branding and the welcome experience, all designed to turn a raw heritage tunnel into a polished, fully branded conference for 150 delegates.
At a glance
A full house of 150 delegates, underground in the Mail Rail tunnel.
A complete build inside a strict access window
The Mail Rail is a working heritage venue with no natural light, hard reflective brick surfaces and tight underground access. It can only be used once the museum closes, so the entire conference had to be installed, run and removed inside a narrow window agreed with the venue.
The crew loaded in the evening before for a four hour build, returned for two hours the next morning to finish, focus and test, then ran the show. After the final session the whole production was struck and cleared from the tunnel in two hours. Every decision, from the load in order to the run of each cable, was planned around that timeline.
Drawn to scale, built to match
The stage, the three branded media walls and the seating layout were all modelled to scale before load in. With the access window so tight, there was no room to design on site, so the build matched the drawing exactly.
One team, the full production
Stage set and projection
A built stage with three branded media walls and projection for the keynotes.
Sound
A PA system tuned for clear speech in a highly reflective brick space.
Stage and architectural lighting
Stage lighting plus uplighting that brought warmth to the brick tunnel.
LED totems
Digital totems carrying the Aris branding and wayfinding through the space.
Printed and foamex branding
Printed graphics and foamex panels fitted to the venue branding areas.
Registration desk
A branded welcome desk to check delegates in on arrival.
Two demo pods with plasmas
Hands on demo stations with plasma screens for delegates to explore.
Project and crew
Full engineering crew and on site management across the build, show and derig.
Every position drawn before load in
Seating, stage, screens, totems and front of house were all set out on scale floor plans, so the team knew exactly where each element landed before a single case came down the lift.
The Aris identity, end to end
Branded registration desk on arrival
Digital totems and printed branding through the tunnel
Catering and networking area, fully brandedThe Mail Rail, transformed
The Aris Roadshow in motion
Planning a conference in an unusual space?
From heritage tunnels to ballrooms and blank canvas warehouses, Kudos AV delivers stage, projection, sound, lighting and branding as one team, designed to scale and built to the venue.
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